Ethics involved in purchasing

Loyalty and respect for rules and regulations UN procurement officers are charged with the highest standards of loyalty and discretion.

Ethics involved in purchasing

Specifications and standards Recommended guidelines for dealing with matters of influence: Guidelines cannot cover every situation and do not take the place of good judgment or sensitivity to other cultures, laws, customs, and practices.

Supply management professionals should encourage and recommend the development and implementation of policies that eliminate or reduce inappropriate influences on the supply process.

Purchasing Code of Ethics

Gifts, Gratuities, and Entertainment: The giving or receiving of gifts, gratuities, or entertainment has the potential to influence buying decisions. These may be offered to a supply professional, to others involved with a buying decision, or to a family member.

Ethics involved in purchasing

Manage and evaluate carefully the acceptance of gifts, gratuities, or entertainment, even if the value is small. Develop and communicate a written policy.

Do not solicit gifts, gratuities, or entertainment for yourself, your employer, or your family. Avoid accepting monies, loans, credits, and preferential discounts. Seek direction from management if you are concerned that a business relationship may be impaired or appear to be impaired by refusal of a gift, gratuity, or entertainment.

Meals are occasionally required when conducting business and are often a part of building business relationships.

Use care to ensure a meal is for a specific business purpose. Avoid frequent meals with the same supplier. Share ongoing meal costs with the supplier. Avoid situations where relationships may negatively impact business decisions. Product samples may be offered by suppliers or requested by the buying organization for testing or other purposes.

Document transactions covering the acceptance and use of product samples. Clarify the responsibility for the cost of samples, and address any obligation for sharing test results with the supplier.

All organizations are subject to internal and external forces and pressures. External forces and pressures result from economic conditions, laws, regulations, public opinion, special interest groups, and political entities.

The negative influence of internal and external forces and pressures on supply management can be minimized when the organization adopts, communicates, and behaves based on ethical principles and standards. Exercise care when accepting advertising or promotional items, participating in activities that promote one supplier over another, or participating in activities that could be perceived as preferential treatment.

Supply management professionals must ensure that specifications and standards are objectively developed and communicated. Responsibilities to the Employer Uphold fiduciary and other responsibilities using reasonable care and granted authority to deliver value to your employer.

As an agent for the employer, the supply management professional serves the fiduciary and lawful interests of the employer to the exclusion of personal gain. This requires application of sound judgment and consideration of both legal and ethical implications.

Recommended guidelines for satisfying responsibilities to employers: Understand the agency authority granted by your employer.

Become actively involved in a supply management and other professional associations. Encourage, support, and participate in ongoing ethical training. Encourage ongoing professional development of employees and suppliers. Personally adopt and promote the ethical standards expected of a supply management professional. AUG07 Tel +44(0)•Fax +44(0)•Email [email protected]•Web alphabetnyc.com 2 EthicalBusinessPracticesinPurchasing andSupplyManagement “The best . ethical and social issues Ethical purchasing practices Introduction 2 Tel +44(0) Fax +44(0) This means being open with all those involved, so that everyone, especially suppliers, understands the Ethical purchasing practices.

Obtain the maximum value for your employer. Avoid activities that compromise, or create the perception of compromising, the best interests of your employer. Notify your employer of known or suspected unlawful or unethical activities.

If employer-sponsored personal purchasing programs exist, make certain that the arrangements are fair to suppliers, employees, and the employer.

Ethics in Procurement

Supplier and Customer Relationships Promote positive supplier and customer relationships. Supply management professionals are responsible for developing and maintaining effective business relationships with suppliers and customers.

Impartiality across all business interactions and transactions enhances the reputation and good standing of the employer, the supply management profession, and the individual supply professional.

Long-term relationships with key suppliers should not prevent establishing appropriate working relationships with other suppliers.

Recommended guidelines for maintaining positive supplier and customer relationships:Purchasing Code of Ethics The Procurement & Contracts division of Business and Financial Services (BFS) fosters and promotes fair and ethical business practices while acting in the best interest of the University of California and .

issues of influence Avoid soliciting or accepting money, loans, credits, or preferential discounts, and the acceptance of gifts, entertainment, favors, or services from present or potential suppliers that might influence, or appear to influence, supply management decisions.

ethical and social issues Ethical purchasing practices Introduction 2 Tel +44(0) Fax +44(0) This means being open with all those involved, so that everyone, especially suppliers, understands the Ethical purchasing practices.

The Procurement Services Department at Indiana University of Pennsylvania (IUP) adopted the Institute for Supply Management (ISM) standards and code of ethics for application in the performance of its fiduciary responsibilities to the university. Become actively involved in a supply management and other professional associations.

Encourage, support, and participate in ongoing ethical training. Encourage ongoing professional development of employees and suppliers. Personally adopt and promote the ethical standards expected of a supply management professional.

AUG07 Tel +44(0)•Fax +44(0)•Email [email protected]•Web alphabetnyc.com 2 EthicalBusinessPracticesinPurchasing andSupplyManagement “The best and.

Ethics in Procurement